Post : DEPARTMENTAL ASSISTANTS X2
Basic Salary : R325 101 PER ANNUM (excluding benefits)
Centre : Pretoria, Groenkloof
Purpose of the job
To provide administrative and related support to the Components of Investigations Department of the NCC
Key Responsibilities
| 1. Provide secretarial and administrative support to officials of the departments 1.1. Assist with planning, co-ordinating, organising and recording of the Investigations Unit meetings appointments 1.2. Assist with quality checking Submissions and Memoranda to request approval of Conventional and CTFL investigations 1.3. Assist with drafting requests for subpoenas or summons issued against suppliers, reference the subpoenas / summons and maintain a Register thereof 1.4. Assist with making travelling arrangements for Inspectors and the Director: Investigations, and submit travel claims 1.5. Assist with quality checking Investigation Reports, whether Conventional or CTFL related, upon submission to the Unit 1.6 Assist with maintenance and capturing of daily, weekly, monthly, quarterly and annual statistics of all Detention Notices received from SARS Customs 1.7. Assist in compiling monthly MANCO Performance Reports, Quarterly Reports and the Annual Report 1.8. Assist in target setting and appraisal of individual Inspectors, and the maintenance of performance records 1.9. Maintain and update CTFL and Conventional investigation case registers, Detention Notices, Total and Partial / Complete Release Letters 1.10.Assist in communication with relevant stakeholders in respect of CTFL and Conventional investigations 1.11.Handle correspondence 2.12. Assist with file management, including opening them, referencing, safe keeping and manage document movement 2.13.Assist in preparation of evidence for auditors (internal and external) |
| 2. Manage the administrative functions of the unit 2.1. Confirm and monitor the budget allocated implementation of the Unit APP / Operational Plan Targets 2.2. Obtain all necessary prior approvals for all expenditure 2.3. Assist in the management of client enquiries, including the planning, coordination and recording of the enquiries Meetings 2.4. Create and follow up on Action Lists from the Meetings 2.5. Take accurate messages for all officials 2.6. Compile agenda for Unit meetings in consultation with the Unit Head 2.7. Perform all meeting related secretarial functions: 2.7.1. Timeous issuing Meeting Notifications 2.7.2. Preparation and distribution of meeting packs 2.7.3. Accurate recording of Minutes of Meetings and resolutions 2.8. Confirmation of quorum and facilitate completion of attendance lists 2.9. Maintain leave register with updated and accurate records 2.10.Retrieval and storage of case related files and documents 2.11. Assist with securing resources for officials and Division 2.12. Arrange all teambuilding and special events for the Division |
| 3. Manage all travel and accommodation arrangements 3.1. Assist and make arrangements for official travel including accommodation arrangements for officials 3.2. Ensure that the necessary approvals are obtained for travel and accommodation requests 3.3. Manage the travelling and accommodation bookings 3.4. Assist with subsistence and travel and claims |
| 4. Ensure accurate administration of financial, stationery and procurement functions of the Unit 4.1. Manage stationery control function 4.2. Assess requirements or needs of the Unit 4.3. Obtain necessary approval for ordering of stationery 4.4. Attend to petty cash function and control 4.5. Ensure that claims and payments are made under proper line items in budgets |
| 5. Manage the assets and maintenance of equipment 5.1 Manage assets and maintenance of equipment |
| 6. Coordinate activities in the Unit 6.1 Facilitate activities for the Unit, relating to conventional investigations, market monitoring, CTFL investigations |
Minimum Qualifications: Matriculation: plus, Diploma in Office Administration/ Law
Minimum Experience : 2 years secretarial/legal assistance experience in private sector or government service
Training: Computer Literacy: MS Office Package and knowledge of regulatory framework.
Apply by submitting application letter and curriculum vitae (with details of qualifications and drivers licence )
quoting the relevant reference number to the following email address: Recruitment@thencc.org.za.
N.B ONLY APPLICATIONS RECEIVED THROUGH THIS EMAIL ADDRESS WILL BE CONSIDERED
Do not attach qualifications during your application. Certified copies of qualifications (and matric), certificates, and ID ( or other supporting documents ) will only be requested from shortlisted candidates who will be invited for interviews.
For enquiries regarding the advertisement post, please contact 012 065 2006.
Failure to follow the above instructions will lead to the application being disqualified.
- The successful candidate will be subjected to personnel suitability checks, criminal record, qualification and employment reference checks.
- It is the responsibility of the applicants with foreign qualifications to ensure that their qualifications are verified by SAQA
- The NCC is committed to Employment Equity practices, preference will be given to members of the underrepresented groups to achieve the objectives of Employment Equity
CLOSING DATE: 13 JANUARY 2026. APPLICATIONS RECEIVED AFTER THE CLOSING DATE WILL NOT BE CONSIDERED.