Job Reference                :  NCC02/5/2025 

Post                              :  Divisional Assistant: Education and Advocacy

Basic Salary Per Annum   :  R308 154

Centre                            :  Pretoria, Groenkloof

Purpose of the job

To provide administrative and related support to the components of Education, Compliance and Advocacy Division of the NCC

Key Responsibilities

1. Provide secretarial and administrative support to officials of the division 1.1 Assist with co-ordinating and organising meetings/ appointments,   1. 2 Make arrangements for refreshments and attend to other necessary logistics for meetings,   1.3 Provide the necessary support for events, including registration, 1.4 Receive guests and clients,   1.5 Assist with typing of reports and submissions, 1.6 Assist with maintenance and capturing of statistics and other records,   1.7 Update and maintain case registers, consent orders, compliance notice and search warrant registers, 1.8 Assist with opening and labelling of files in the approved format,   1.9 Receive and distribute mail, and other relevant correspondence,   1.10 Relieve the Receptionist as and when required,

2. Manage the administrative functions of the Division 2.1 Obtain all necessary prior approvals for all expenditure, 2.2 Take accurate messages for all officials,   2.3 Compile agendas for meetings after consultation with officials, 2.4 Prepare meeting packs, 2.5 Take accurate minutes of meetings,   2.6 Ensure attendance lists are completed,   2.7 Retrieval and storage of case related files and documents, 2.8 Assist with securing resources for officials and the Division,   2.9 Arrange all teambuilding and special events for the Division.

3. Manage all travel and accommodation arrangements 3.1 Assist and make arrangements for official travel including accommodation arrangements for officials, 3.2 Ensure that the necessary approvals for travel and accommodation requests are obtained, 3.3 Manage the travelling and accommodation bookings, 3.4 Assist with subsistence and travel and claims.

4. Ensure accurate administration of financial, stationery and procurement functions of the Division 4.1 Manage stationery control function, 4.2 Assess requirements, 4.3 Obtain necessary approval for ordering of stationery, 4.4 Attend to petty cash function and control, 4.5 Ensure that claims and payments are made under proper line items in budgets.

5. Manage the assets and maintenance of equipment 5.1 Manage assets and maintenance of equipment

6. Coordinate events for the Division 6.1 Facilitate events for the Division

Minimum Qualifications: Matric certificate with a programme or certificate or Diploma in Secretariat or Office Management or Public Administration and Management.

Minimum Experience: 3 years secretariat and administrative experience in private sector or government service within the

           Marketing and Communications or Stakeholder Management.

Minimum Training: Computer Literacy (Microsoft Office 365)

Apply by submitting application letter and curriculum vitae (with details of qualifications)

Email your application to Recruitment@thencc.org.za and quote the relevant reference number to the subject.

N.B ONLY APPLICATIONS RECEIVED THROUGH THIS EMAIL ADDRESS WILL BE CONSIDERED 

Do not attach qualifications during your application. Certified copies of qualifications (matric certificate, qualifications, driver’s license, ID copy or any other supporting documents) will only be requested from shortlisted candidates.

For enquiries regarding the advertised post, please contact Mr. Makhuvha at 012 065 2006

Failure to follow the above instructions will lead to your application being disqualified.

• The successful candidate will be subjected to personnel suitability checks, criminal record, qualification and employment reference checks.
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• It is the responsibility of the applicants with foreign qualifications to ensure that their qualifications are verified by SAQA
• The NCC is committed to Employment Equity practices, preference will be given to members of the underrepresented groups to achieve the objectives of Employment Equity

CLOSING DATE: 30 MAY 2025. APPLICATIONS RECEIVED AFTER THE CLOSING DATE WILL NOT BE CONSIDERED.